Calendar

A connected calendar is what lets Caven recognise your meetings instead of you starting every recording from scratch.

Connecting a calendar

Two ways, both from the Calendar page:

• Google or Outlook: click Go to Integrations and connect it there, see Integrations. Caven reads your Google calendar with read-only access. For Outlook, Caven asks for read and write access to your calendar.
• Any other calendar by URL: click Add URL and paste an iCalendar (.ics or webcal://) feed, give it a name and a colour. This is read-only and useful for calendars from tools like BaseNet.

The Calendar page then shows your connected calendars and your schedule.

The Calendar page in Week view with meetings from a connected calendar

The Calendar page

• Month and Week: switch between a month grid and a week view. Today jumps back to the current date.
• Calendar filter: show all calendars or just one. Each connected calendar has a switch to turn it on or off, and a calendar added by URL can be removed here.
• Only online meetings: when on, Caven only syncs meetings with a Teams, Google Meet, or other online meeting link. When off (the default), it syncs both in-person and online meetings with 2 or more participants.
• Sync: fetch the latest events now. If attendee details are missing for some events, a banner offers Sync now to fetch them.

Click a meeting to see its details, its participants, and a Join meeting link.

What a connected calendar does

• Detects meetings and prompts you to record them (in Caven Studio)
• Pre-fills the meeting title on the recording
• Links the recording to the calendar event, so the title and attendees carry over
• Offers the attendees as name suggestions when you assign speakers
• Shows upcoming meetings on Home and in the mobile app, with a prep card before your next call

Recording from your calendar

Caven Studio can watch your schedule and prompt you to record. The prompt appears at the meeting's start time, or a set number of minutes before. See Recording a meeting.

Notifying participants

If you record meetings with other people, Caven can email them beforehand. Configure this under Settings:

• turn it on automatically for all recorded meetings
• set how many minutes before the meeting the notice goes out
• choose the language of the consent email
• optionally include a button for participants to decline being recorded

You can also send the email for one meeting: open it on the Calendar page and click Notify participants manually. The meeting then shows its status, for example Notifying participants in a set time, or Notified once the email went out.